Help

Faculty/Staff

Site Users

Selected Works

For additional information please see the About page.

Faculty/Staff

How Do I create a Scholar Commons account?

Select the " My Account" button link. This will pull up a page with:
Image of sign-up button
Select the "Sign up" button to pull up the registration page. Required fields are marked with an *. Please complete this page to create your user account. Use proper casing for names and institution as these fields will be displayed for publication purposes. Berkeley Electronic Press (bepress) will not sell or rent your contact information to third parties. Once your registration is complete you will receive an email confirmation shortly afterwards. You must select the link within this email to confirm your account.

What can I upload?

Any Scholarly content that is in a digital format can be uploaded to our deposit. Other resources are also candidate for conversion, including past activities, reports or image collections. All content is important as it shows not only the work itself but also the policies and actions that shaped the work.

For academic papers here are the versions you may use:

  • A preprint is the version of an academic paper which is submitted by an author for peer review (to a journal or conference). This version may be revised by the author as a result of comments made by reviewers.

  • **A postprint is the final version of an academic paper, incorporating the revisions made as a result of the peer review process or as accepted for publication if no changes were made. This is the version most commonly used on institutional repositories.

  • A publisher/manuscript version is the final draft version post peer review. This term is not commonly used within Australia, as 'manuscript' may imply an unpublished item.

  • **The preferred version is the final draft version post peer review, as this is the version allowed by many publishers. Please see the rights information page for assistance to determine your publisher's policy.

What formats can be uploaded?

Default Settings:

  • Series/Journals/Conferences: pdf, doc, docx, rtf
  • Galleries: jpg, gif, png, bmp, jp2* and jpx**Note: JPEG2000 file extensions will be converted to regular jpg on output.

All collections can be opened to allow any additional formats, however you must first . Please note that if a collection is opened to allow additional formats the users will be allowed to download the content in the native format. Content larger than 20mb may not download properly for users, as many internet connections may time out or hang up when attempting to access files of this size.

How do I revise a submission?

If the submission has been submitted, but not yet posted, you may revise it via your My Account page:

  • Locate the article on your My Account page, and click the title.
  • Click Revise Submission from the list of options in the left sidebar.
  • Enter your changes in the Revise Submission form, and click Submit at the bottom of the page to submit your changes. (You only need to modify the portion of the form that corresponds to the changes you wish to make.)

To revise a submission that has been posted to the repository, contact the repository administrator with the new version. If the user has Administrative rights they may manage their own works.

Are statistics available?

Authors will receive a monthly email readership report that will capture content downloads. Authors can also create a Scholar Commons account and monitor their items statistics at any time.

How does this meet public disseminate requirements?

When the public makes requests for your work or a funding entity requires public dissemination, you can provide them with the Scholar Commons URL for that content. Because Scholar Commons is optimized for discovery, search engines rapidly index deposited material.

Who does the review and update?

Deposited works are reviewed by library personnel prior to being "published" for public access. During normal business hours, contributors can expect a 24-hour turnaround. Faculty/staff can be given the authority to directly publish their works by contacting the Scholar Commons Administrator to arrange expanded permissions.

I don't have electronic versions of old working papers that I'd like to include in the repository. Is it okay to scan the printed page to a PDF file?

You may choose to scan printed works, however if the work includes text you will need to capture the content using a system with Optical Character Recognition (OCR). Please be aware that this may cause you to lose some formatting and will require you to re-proof the content. Image scans cannot be searched. You can easily create a OCR scan by using the large scanner located in the basement (journal side) of the USF Tampa Library.

When I copy and paste abstracts into the Submit form, some formatted text reverts to plain text. What's going on?

When copying abstracts from a word processing or PDF file and pasting the text into the submission form, you may observe formatting changes. Because the abstract is intended to be presented on the web, text styles must be specified using HTML codes.

If submitting an abstract in HTML format, please be sure to select the corresponding option on the submission form.

The following HTML tags are recognized by the system and may be used to format an abstract (use lowercase tags):

How to include HTML tags

HTML tags
<p> - paragraph
<p>This is the first paragraph.</p>
<p>This is the second paragraph.</p>

This is the first paragraph.

This is the second paragraph.

<br /> - line break
<p>This is a line of text with a linebreak here. <br /> This is text after</p>

This is a line of text with a linebreak here.
This is text after

<strong> - strong/bold
<strong>bold text</strong>

bold text

<em> - italics/emphasis
<em>italicized text</em>

italicized text

<sub> - subscript
Text with <sub>subscript</sub>

Text with subscript

<sup> - superscript
Text with <sup>superscript</sup>

Text with superscript

How do I include accents and special characters in the abstracts and titles?

The repository software supports the worldwide character set (Unicode, utf-8). Accents, symbols, and other special characters may be copied and pasted into the abstract or title field from a word processing file or typed directly. Windows users may also use the Character Map to insert these characters. Macintosh users may use the Character Palette (available via Edit > Special Characters in the Finder).

How can I submit a multi-part file, such as multiple chapters for a book?

There are many ways to accomplish this goal; please contact the Scholar Commons for assistance.

Can I post related files (sound clips, data sets, etc.) alongside the published article?

Yes. The Scholar Commons system manages supplementary items as Associated Files. You will be prompted to submit Associated Files when uploading submissions. The name of the files you upload will appear on the web site along with your short description. Viewers must have the necessary software to open associated files.

Please ensure that associated files are free from permissions restrictions. It is often necessary to seek permission to use materials such as images before posting. Also note that, where possible, items such as images, charts and tables that are referenced in the document (or otherwise an integral part of the document) should be included directly in the article itself.

Can I post a reprint from a journal?

It depends the journal's policies, which are usually specified in the agreement with the author. For more information see the Rights Information page or contact the Scholar Commons for assistance.

Is there a mechanism to allow comments or feedback?

Yes, we can enable a comments widget at the bottom of article pages.

What is Print on Demand?

Rather than estimating how many copies of a particular item should be printed in a print run, a journal issue/book/proceeding/etc. is only printed upon request. This method eliminates unappealing problems including the burden of paying for unsold items that wind up being stacked in an overcrowded storeroom or printing too few items, running out, and being forced to tell a customer that the content is not available for purchase.

Print on Demand takes the guesswork out of printing. No need to gamble on how many issues will sell. You simply prepare a single file (usually PDF), submit it to the Print on Demand publisher, and it is stored until an issue is ordered by a customer. It is only at this point that ink touches paper. You can find more information here.

A working paper in our repository site has been published in a slightly revised form in a journal. What should I do?

Many journals do not have any restrictions on working papers that preceded an article, especially if substantial revisions were made. You should check your author agreement with the journal to confirm that there is no problem with leaving the working paper on the site. The repository would constitute noncommercial use.

Assuming the working paper does remain posted in the repository, it is a good idea to include the citation to the published article on the cover page of the repository working paper. Please contact the repository administrator to request this change.

Site Users

How do I know when new content is added?

You can use the "Notify me via e-mail or RSS" link located on any page of the Scholar Commons.

What are bealerts?

bealerts help you keep track of newly published content, tailored to your interests. To be notified via email of content fitting your desired criteria, simply enter a keyword or author name in the field above and click Save Notification. A new screen will appear with your results and a custom notification will be saved. You can control the frequency with which these email alerts are sent.

How do I find a specific author's content?

In the Browse by area simply select the "Authors" link. You can the select the first letter of the author's last name. All listings are in alphabetical order. If the author has a selected works page you may also find them by going through our Select Works Gallery.

How do I contact an author?

Some articles have a comment box at the bottom of each page where you can post a short message. If you would like to have additional communication you can try searching for the author's contact information in the following locations:

What does "Browse across all repositories "mean?

"Browse across all repositories" refers to all Digital Commons instances. For an idea of who that includes, our client list can be found here:

http://digitalcommons.bepress.com/subscriber_gallery/all.html

How are Theses and Dissertations added to the collection?

Theses and dissertations are added automatically following student submission, unless the student has chosen a publication embargo for one year. If it has been more than one semester since your submission and you cannot locate your work please contact the .

According to a recent study an "overwhelming majority, 96%, of the university press and journal respondents indicated that ETD-based works would be eligible for consideration in their publications."

McMillan, Gail, Marisa L. Ramirez, Joan Dalton, Max Reed, and Nancy Seamans. "ETDs as Prior Publications: The 2011 NDLTD Publishers' Survey." CNI: Coalition for Networked Information. Coalition for Networked Information, 15 Dec. 2011. Web. 19 Dec. 2011. http://www.cni.org/topics/electronic-theses-dissertations-etds/etds-as-prior-publications-the-2011-ndltd-publishers-survey/.

How can I Search Scholar Commons?


Simple Search

The sidebar search will locate content that includes all of the terms you enter. The terms may be in any metadata field or in the full text. Additionally, you may use the drop-down menu to specify content from only a single publication, from the repository as a whole, or across all repositories using bepress Digital Commons.

To save the results of a search, or to receive notifications of future content that matches your criteria, click the "Save this search" button. Creating an account is simple and free, and you may unsubscribe from notifications at any time.

Advanced Search

The default advanced search is set to "All Fields," which will query all the criteria used in a simple search. You may refine results using the drop-down menus provided, and use the +/- buttons to include additional criteria.

  • Peer-reviewed limits results to content in publications an administrator designated as "peer-reviewed."
  • Date range limits results to content published within the specified period. The format for date range is MM/DD/YYYY - MM/DD/YYYY.
    Example: 08/01/2001 - 08/01/2011.
  • Sort by automatically displays results in order of relevance (i.e., closest match), but may be changed to publication date if desired.
Search Tips

Special characters can enhance your results. Lowercase your terms in combination with the following:

  • Asterisks (*) within or at the end of a term function like multiple wildcards. Example: an All Fields search for l*nn will return results with lynn, linn, and lochlann.
  • Questions marks (?) within or at the end of a term function like single wildcards. Example: an All Fields search for l?nn will return results with lynn and linn, not lochlann.
  • Quotation marks (") around terms return exact phrase matches. Example: "cooler water" will return different results from "water cooler."
  • Tildes (~) at the end of a term return fuzzy matches. Example: colour~ will return results with colour, color, and coli.

Search supports some SOLR syntax as well. Proper capitalization of names is required with the following:

  • author_lname: The last name of an author can be specified. Example: an All Fields search for author_lname: Lynn will only return content by authors with the last name of Lynn.
  • author_fname: The first name of an author can be specified. Example: an All Fields search for author_fname: Lynn will only return content by authors with the first name of Lynn.

Commas will be ignored in any search. Instead, use the tips above to construct finely tuned queries, and then save your criteria using the "Save this search" feature.

Selected Works

*PLEASE NOTE THAT SELECTED WORKS ACCOUNTS ARE SEPARATE FROM SCHOLAR COMMONS ACCOUNTS.

Account Management:

Content in Scholar Commons not showing up in Selected Works?

Content that is published within Scholar Commons is not automatically included in your Selected Works site. To add this content to Selected Works you need to sign into your account and then "pull" content from Scholar commons. At this time only full-text content can be pulled between sites.

Content in Selected Works not showing up in Scholar Commons?

Content that is published within Selected Works is not automatically applied to our Scholar Commons. You have to give permissions for these items to be transferred to your associated department/unit series. Please to start this process.